About
This role exists to give a traveling OBGYN the operational backbone she needs to run her own practice while on the road. The executive assistant owns her inbox, calendar, travel, and expenses so her attention stays on patients. The right person is organized, reliable, and decides on their own what needs the physician's attention first.
This is dedicated, full-time work designed for meaningful impact, stability, and professional growth. You will be the trusted right hand of a solo practitioner, with real ownership of the day-to-day and room to grow alongside the practice.
Responsibilities
Manage the physician's inbox and calendar: triage messages, draft replies, and flag what needs her attention today.
Book and manage travel for weekly or monthly clinical assignments, including calls to airlines and staffing agencies.
Record and categorize expenses in QuickBooks and keep records ready for the CPA.
Track medical license renewals, continuing education courses, and professional deadlines on a weekly review.
Support the practice website and run light social media, including creating simple graphics in Canva.
Ask clarifying questions, give detailed updates, and check in at natural points so nothing slips.
Qualifications
3+ years as a remote executive assistant for a US-based professional (must-have).
Experience supporting a physician or healthcare client, with a working knowledge of HIPAA (must-have).
Fluent English and comfortable on the phone (must-have).
Reliable and self-directed: shows up every day and prioritizes without being told (must-have).
Comfortable creating simple graphics and light marketing assets in Canva (must-have).
QuickBooks experience preferred.
Website or social media experience preferred.
Tools You'll Use
Design & Social: Canva (must-have), practice website, and social media platforms.
Finance & Admin: QuickBooks.
Benefits
Competitive salary
Paid US holidays
Paid wellness days
Health & wellness allowance
Monthly profit sharing
Long-term placement with real growth
Continuous upskilling in AI and executive support for healthcare professionals
Dedicated success coaching and support