About
This role exists to keep a high-producing real estate agent running smoothly across operations, client relationships, and marketing execution. The Operations Manager is the connective tissue between the agent, their pipeline, and the clients they serve, making sure nothing falls through the cracks from first touch through closed transaction. It's a role with real ownership over the systems, the client experience, and the behind-the-scenes coordination that lets the agent stay focused on selling.
This is dedicated, full-time work designed for meaningful impact, stability, and long-term professional growth. You'll build durable systems and relationships, not juggle one-off tasks, with the support and consistency to grow your craft over time.
Responsibilities
Build and manage Follow Up Boss pipelines, automations, long-term nurture sequences
Handle follow-up from open houses and networking events, executing the agent's messaging strategy with consistency
Manage email and calendar: triage and archive noise, schedule appointments, and send documents and PDFs
Coordinate listings end to end, managing photography, signage, content creation, and MLS and marketing posts
Manage transaction coordination (preferred to replace the current vendor over time)
Qualifications
Capable, proactive generalist who can own systems and move work forward without hand-holding (must-have)
Prior experience working with high-producing real estate agents (must-have)
Hands-on experience with Follow Up Boss (must-have)
Transaction coordination experience preferred
Tools You'll Use
CRM & Pipeline: Follow Up Boss (must-have)
Listings & Marketing: MLS
Productivity & Comms: email, calendar, and document / PDF management
Benefits
Competitive salary
Paid US holidays
Paid wellness days
Health and wellness allowance
Monthly profit sharing
Long-term placement with real growth
Continuous upskilling in AI and real estate operations
Dedicated success coaching and support