About

This role exists to give leadership back their focus. The Executive Assistant owns prioritization and the accountability cadence across multiple business functions, operating Slack as the primary channel and keeping daily, weekly, and monthly actions visible so the team can move without leadership living inside the tools. You will plug into a lean operation that spans client work, a course business, and salon operations, with real ownership over the systems that hold it all together.

This is dedicated, full-time work designed for meaningful impact, stability, and professional growth. There is a clear path to mature into a point-of-contact umbrella across businesses, transitioning from Executive Assistant into a Junior Chief of Staff role as trust and scope expand.

Responsibilities

• Own the prioritization and accountability cadence; communicate via Slack and keep daily, weekly, and monthly actions visible to the team
• Operate and build in Notion: finish scaffolding the workspace and run client and course pipelines end-to-end
• Manage system hygiene across Notion, Google Workspace, and Microsoft Teams; summarize status so leadership stays out of the tools
• Gradually take on external communications, including scheduling, cohort and course operations emails, onboarding and offboarding steps, and vendor coordination
• Support salon operations admin: request reviews, keep the social posts cadence on track, and handle light ads coordination and checklists
• Coordinate with the spouse of the primary leader and accept delegation from both
• Grow into a cross-business point of contact, expanding scope from EA into a Junior Chief of Staff function

Qualifications

• Proven experience as an Executive Assistant supporting leadership across multiple business functions (must-have)
• Strong prioritization skills and the ability to run an accountability cadence without being asked (must-have)
• Hands-on proficiency building and operating in Notion, including pipelines and workspace scaffolding (must-have)
• Confident written communication in Slack and email for scheduling, vendor coordination, and course operations (must-have)
• Comfort managing system hygiene across Notion, Google Workspace, and Microsoft Teams (must-have)
• Experience with course or cohort operations (onboarding, offboarding, cohort emails) preferred
• Exposure to small business or salon operations admin, including reviews, social cadence, and light ads coordination, preferred
• Interest in growing into a Junior Chief of Staff scope over time preferred
• Available to work Pacific Time hours (must-have)

Tools You'll Use

• Workspace & Systems: Notion, Google Workspace, and Microsoft Teams (must-have)
• Communication & Cadence: Slack (must-have)

Benefits

• Competitive salary
• Paid US holidays
• Paid wellness days
• Health & wellness allowance
• Monthly profit sharing
• Long-term placement with real growth, including a path from EA to Junior Chief of Staff
• Continuous upskilling in AI and the craft of executive support and operations
• Dedicated success coaching and support