About

This role exists to be the founder's right-hand collaborator inside a remote online tutoring service, The founder needs a partner who can manage day-to-day operations, keep priorities visible, and drive strategic initiatives forward.

This is dedicated, full-time work designed for meaningful impact, stability, and professional growth. You will own real operational territory alongside the CEO, build the systems that let a fast-growing business scale, and grow your craft as an operator inside a team that treats this seat as long-term.

Responsibilities

• Support the founder directly by attending key meetings, taking detailed notes, translating them into action items, and proactively tracking commitments and team accountability.

• Manage the founder's calendar and inbox, prioritizing time, communications, and high-impact work so the CEO stays on track across multiple projects and initiatives.

• Lead recruiting and onboarding for tutors end-to-end, from posting ads and sourcing to screening, coordinating interviews, making recommendations, and integrating new hires. This is a critical function given the pace of growth.

• Build and implement SOPs, decision-making frameworks, and systems that bring structure, consistency, and scalability to recurring business processes.

• Coordinate across the team with instructors, contractors, and the Parent Coordinator, proactively reporting on hiring, projects, and key priorities.

• Drive operational improvements by identifying process gaps and leveraging AI tools to improve efficiency and quality of work.

• Manage special projects and strategic initiatives as they arise, serving as a collaborative partner who communicates frequently and anticipates the founder's needs.

Qualifications

• Highly proactive and takes initiative without waiting for direction (must-have)

• Excellent communication and collaboration skills (must-have)

• Strong organizational and project management abilities (must-have)

• Comfort with ambiguity and the ability to help create structure, SOPs, and processes where none exist (must-have)

• Able to work effectively in a fast-growing, high-change environment (must-have)

• Comfortable using AI tools as part of daily work (must-have)

• Experience with hiring, recruitment, or talent management preferred

Tools You'll Use

• Meetings & AI: Fathom, ChatGPT, Claude (must-have)

• Recruiting & Sourcing: Upwork, LinkedIn (must-have)

• Project Management & Collaboration: Asana, Google Workspace (must-have)

• People & Systems: Wyze Tutor CRM, Gusto

Benefits

• Competitive salary

• Paid US holidays

• Paid wellness days

• Health and wellness allowance

• Monthly profit sharing

• Long-term placement with real growth

• Continuous upskilling in AI and executive operations

• Dedicated success coaching and support