About

This role exists to keep real estate deals moving cleanly across a growing collaboration of brokerages spanning the Midwest, the DC area, and the Bay Area. You will plug into transaction coordination teams and work shoulder to shoulder with agents, coordinators, escrow officers, and vendors to maintain seamless deal progression while optimizing the systems and processes behind them. The impact is direct: fewer delays at closing, tighter compliance across regions, and workflows that scale as the brokerages grow. The support behind you includes dedicated success coaching and a team invested in your outcomes.

This is dedicated, full-time work designed for meaningful impact, stability, and professional growth, not freelance or short-term engagement. You will own transactions end to end, refine how the work gets done, and build a long-term career in real estate operations.

Responsibilities

• Manage real estate transactions from contract to close using Nekst, ensuring accuracy, completeness, and timely execution

• Coordinate with agents, clients, escrow officers, and vendors so every transaction milestone is met on schedule

• Support and enhance existing transaction coordination workflows across multiple brokerages

• Ensure compliance with state-specific regulations, brokerage requirements, and documentation standards

• Maintain organized, up-to-date transaction files and records within Nekst and internal systems

• Monitor transaction timelines, proactively identify risks, and resolve issues before they delay closing

• Adapt workflows to accommodate regional differences across the Midwest, DC area, and Bay Area while keeping service quality consistent

• Communicate updates, deadlines, and requirements clearly to stakeholders across different time zones

• Implement and refine best practices to improve transaction efficiency and scalability

• Assist in training and supporting team members on Nekst usage and transaction processes as needed

Qualifications

• Minimum of 3+ years of experience in real estate transaction coordination (must-have)

• Strong proficiency with Nekst or similar transaction management platforms (must-have)

• Solid understanding of real estate transactions from contract to closing (must-have)

• Experience supporting multiple transactions simultaneously across different regions

• Strong attention to detail with excellent organizational and documentation skills

• Ability to communicate effectively with agents, clients, and cross-functional teams

• Problem-solving mindset with the ability to proactively address transaction challenges

• Adaptability across shifting priorities and regional nuances

• Familiarity with Darwin preferred

• Familiarity with Broker Kit preferred

Tools You'll Use

• Transaction Management: Nekst or any similar tools

• Brokerage Operations: Darwin and Broker Kit (preferred)

Benefits

• Competitive salary

• Paid US holidays

• Paid wellness days

• Health and wellness allowance

• Monthly profit sharing

• Long-term placement with real growth

• Continuous upskilling in AI and real estate transaction operations

• Dedicated success coaching and support